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Posted by Michael Pegum
on Friday, 2 February 2018

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How to Contribute

If you can contribute a record of a memorial to the inventory, here is how to do it.

1. Copy the form, given below, which is to be filled in for each memorial and paste it into a new document in Word. It comes with a page of notes which explains how to fill it in, and what photographs are needed. Please note that a memorial cannot be recorded with photographs alone.

2. Take all the photographs requested. The notes below give tips on what photographs are needed.

3. Return it by e-mail or post to the address on the form. Photographs may be sent as prints, but digital photos are preferable. They may be sent on a disk or by e-mail. Send the largest image file available, to retain quality, as the aim is to have photographs on which the names can be read.

All contributions which are suitable will be added to the website, and the contributors will be acknowledged.

If you have any information about the history of a memorial, please send it in on the form, which has a section for this information, even if the memorial is already on the website. Very few of the memorials recorded so far have any information about the history of the memorials themselves, and this will be recorded in the archive, though not on the website.

If there are any queries, please send an e-mail through the "Feedback" page.



Filling in the form 

The form may be filled in by hand or typing.

1. Title of memorial. This may simply be “Great War Memorial” or “1798 Memorial”. If to a named person, it might be the “Byrne Memorial”, for example.

2. Location. All that is essential is the county, city/town/village and the street. If not on a named street or road, give the number of the road (e. g. on south side of R129, just to west of village). If you can, add the map grid reference or the SatNav co-ordinates; if not, include a sketch map to allow the site to be identified later.

3. Where is the memorial situated? In a building, for example: porch, south wall of nave, east gallery, etc. Grid references can be read off a map (Discoverer Series in Northern Ireland, Discovery Series in the Republic, of 1:50,000 scale, available in bookshops and newsagaents). The co-ordinates can be obtained from a satnav device at the scene, or from Google Earth. Either will do, as each can be found from the other. Failing that, a clear description of exactly where the memorial is will do.

4. Type of memorial. The choices seem to cover everything. “Roll of Honour” means paper documents in frames. A similar list on stone would be a plaque. Remember to take a tape-measure when recording a memorial, or make a not of estimates of the size.

5. Ornamentation. Self-explanatory.

6. History of the memorial. Very few of the questions here can usually be answered, unless there is considerable research, but some information may be found in the leaflets available in some buildings.

7. Condition of the memorial. Self-explanatory.

8. References. Self-explanatory.

9. Photographs. See extra notes on photography below.

10. Additional comments. If you have done research on any of the people named on a memorial, please add it on a separate sheet, if necessary. These documents will eventually go to the National Museum, to be available for research there.


1. Digital photographs are preferred, and the image files should be as large as possible: at least 1 MB, and preferably more than 3 MB.

For every memorial, at least two images are needed: the site; i.e the building containing the memorial (or, if in the open, the memorial from a distance to show something of the surroundings) and the whole memorial; if the inscription is not clear, take close-ups.

2. The emphasis of the inventory and website is on the names of the people commemorated. For this reason, if there are names, please try to get a good, sharp photograph of every name. This may mean several photographs overlapping like slates on a roof. The inscription will be read off the photos, and transcribed into a typed document to accompany the photos on the website.

3. Take a photo of the whole memorial. Distortion due to awkward camera angle is often unavoidable, to prevent reflection of windows from a shiny surface, or because the memorial is high on a wall, but the distortion can be corrected on the computer. It is better not to use flash, especially on shiny plaques, because of the reflections. Use a tripod, or steady the camera against a wall or chair, and use available light.

4. If the memorial is out of doors, please take a photo of it in its surroundings, from some distance away. 

5. If the memorial is in a building, please take one of the building itself.

It is advisable to get permission to take photographs from whoever is in charge of the building, but memorials in the open may be photographed by anyone. If permission is given, please record the name and address of the person concerned, and a letter will be sent informing him/her when the images are posted on the website.

Form begins here:



Title of memorial:


Country: Ireland/Northern Ireland                             County:

District:                                                                       Parish:


Street/road:                                                                 Number:

Ordnance Survey Map grid reference (1:50,000):                            Sheet No.

Co-ordinates (latitude/longitude):                            


At a crossroads of                                                      and

Green, square, roadside          

Private/public building (Name):

Inside   Outside   Where in the building? 

Place of worship (Name): 

Specify denomination:

Inside   Outside   Where (position)?



Disabled access?

3. INSCRIPTIONS (add ticks where appropriate)

Which war/s are commemorated:  

   Earliest war (name):

How many names are listed? Total ­­­______, of which ____ served and _____died.

Are the names listed: alphabetically  by date of death:   officers and other ranks separated:

Does the list of names mention: forenames:   decorations:   regiment:   place died:   rank:   other:


   Subsequent wars, if more than one war on the memorial (name):

How many names are listed? Total ­­­______, of which ____ served and _____died.

Are the names listed: alphabetically:  by date of death:  officers and other ranks separated:  

Does the list of names mention: forenames:  decorations:  regiment:  place died:  rank:  other:


  Subsequent wars, if more than two wars on the memorial (name):

How many names are listed? Total ­­­______, of which ____ served and _____died.

Are the names listed: alphabetically: by date of death: officers and other ranks separated:

Does the list of names mention: forenames:  decorations:  regiment:  place died:  rank:  other:

If more than three wars are commemorated on the memorial, please copy and paste the section "Subsequent wars, ...".



a. Cross/Crucifix         Please specify type, e.g. Celtic

b. Cenotaph

c. Pillar/column

d. Obelisk (square/round)

e. Board, plaque or tablet

f. Stone, boulder or rock

g. Mosaic/Mural

h. Gate

i. Wall

j. Building                                  i. Chapel                                     ii.    Hall                                       

                                                    iii Hospital or extension             iv    Sports pavilion                     

                                                    v Clock/Clock tower                 vi    Bells, Bell Tower                  

                                                    vii Other

k. Window: stained glass/plain

l. Sports field/park

m. Garden

n. Street

o. Cairn

p. Sculptured/Cast figure (specify position, expression, dress, equipment) i. Serviceman/woman

                                                    ii. Allegory (e.g. Victory)                   iii. Civilian


q. Sculptured/Cast group (specify number and type of figures)


r. Composite (e.g. a square obelisk with a figure of a soldier)


s. Other                                       i. Flag/banner                            ii. Trophy/relic

                                                    iii. Seat                                        iv. Painting/print                         

                                                    v. Photograph                            vi. Sundial                                             

                                                    vii. Other

t. Roll of Honour

u. Fountain

v. Church fabric/fittings

w. Tree/avenue

What materials have been used: (e.g. Bronze soldier on a marble plinth)


Give the memorial’s dimensions EXCEPT buildings. Specify if this is exact or an estimate.

Measurements in cms, please. Height:             Width:             Depth:


5. ORNAMENTATION Please describe any other ornamentation, e.g. wreaths, flags, weapons, lions. State the face of which each ornamentation appears.



Has the memorial, or part of it, been moved from its original location? YES / NO / DON’T KNOW

When was it moved?

Where was it before?


Why was it moved?


When was the memorial unveiled?

By whom?

Was the memorial dedicated? YES / NO / DON’T KNOW When?

By whom?

Who sponsored/paid for the memorial? Private donations   Corporate donations Public subscription


Did this include a trust or scholarship fund? YES / NO / DON’T KNOW

If so, for what purpose?

Did this include a Roll of Honour in book/scroll form?

If so, where is it?

What was the cost of the memorial?

Was the site given free of charge? YES / NO / DON’T KNOW If purchased, state cost  

Who designed the memorial:

Architect?                                  Sculptor?  

Who built the memorial?



Good   At risk   Poor  



Are the letters difficult to read? YES / NO

Who is responsible for care of the memorial?


Give details of any recent repairs or planned work



Please give details of any published or unpublished material you know of about this memorial or the people named on it. Include author, title, date and place of publication. List sources consulted: local libraries, newspapers, etc.





Photographs should be sent as digital images as attachments by e-mail, if possible. Otherwise, colour prints are acceptable. It is the policy of the project and web-site to allow copying of the photographs, so images should not be sent if copyright is reserved by the photographer. Add notes here, or on a separate sheet, identifying the images. Further advice on what photographs are needed can be found on this page.




Please include any further information you feel would be of interest.



Who recorded this memorial?





Telephone:                      ; e-mail address:

Date of recording of memorial:


Are you recording memorials independently   or as part of a group  ?  

The information and images will be stored on a computer and published on the website:


Please send forms and photographs to:


or by post to


Irish War Memorials,

Belville House,

Stillorgan Road,


Dublin 4

D04 X9F2


If there are any queries, please send them by e-mail to the web-site or by post.